Sick Notes explained

You can get a sick note from:

• your local NHS GP
• your hospital doctor if you are receiving inpatient treatment
• some walk in centres (most do not offer this)
• a private doctor

Your employer can also ask for a self certified sick note when you return to work after being absent. Learn more about self sick notes.

Getting a sick note:

1. Schedule a doctor appointment
2. The doctor may examine you to assess your condition
3. The doctor will decide if you are fit to work or not
4. The doctor will write a sick note if they deem you are fit for some work or not fit for work
5. Present the sick note to your employer

A written report from another healthcare professional can support your case to get a sick note. Examples include a hospital discharge summary or notes from a consultation with another GP.

NHS sick notes are free if you have been off sick from work for more than 7 days. Your NHS GP may charge you for a private medical certificate if you have been off sick for 7 days or less. Most private doctors charge additional fees to issue sick notes.

Sick notes from private doctors can cost £45 to £60 depending on the provider.

You may consider a private sick note if you have been off work for less than 7 days or need a sick note at short notice. Many online doctor services offer same day private sick notes. In many cases, you do not need to see a doctor in person to get a sick note.

Medicspot doctors can speak with you today and email you a sick note at no additional cost. Learn how Medicspot can help you.

Doctors can legally backdate sick notes. However, some doctors prefer to only issue sick notes providing they can assess your current illness. Some providers like Bupa do not provide sick notes for a retrospective illness.

Sick notes are generally used to show your employer that you are unwell and need time off work. They can also be used to advise your employer that you need a change in your work hours or duties. Other organisations such as colleges and Universities may also ask for a sick note, particularly if you perform poorly or miss an exam due to being unwell.

Fit notes are designed to prevent people from taking time off work or school when they are not actually sick.

Employers will usually ask for a sick note if you have been sick for more than 7 days in a row (including non-working days). You can get a sick note from your local GP or hospital doctor. NHS sick notes are free if provided after 7 days of consecutive sick days. To receive a free NHS sick note, you will need to be registered with NHS GP practice.

Employers do not usually ask for a medical sick note if you have been sick for 7 days or less. Some employers may require you to complete a self certification sick note to confirm that you have been ill. You can complete a self certified sick note yourself.

The number of days sick you can have off sick before you need a doctor’s note is usually dependent on your employer’s absence policy. You may also find relevant details in your employment contract. As a rule of thumb, employers normally ask for a sick note after you have been ill for more than 7 days.

You cannot get a sick note for bereavement. However, depending on your employer’s policy, you may be entitled to take compassionate leave. The UK government says “as an employee you are allowed time off to deal with an emergency involving a dependent.” A dependent is someone who depends on you for care. This includes your:

• children
• grandchildren
• spouse
• partner
• parents

This leave does not apply if you knew about the situation beforehand (i.e. a pre-planned medical appointment). In some cases, you may be eligible for unpaid parental leave instead.

You can get a leave of absence from work for a death in the family if it involves a dependent. There is no limit on the amount of time you can take off as long as it is considered ‘reasonable’. If you need to take compassionate leave, make sure to:

1. Notify your employer as soon as possible if you need time off
2. Check your contract or company policy to find out if your leave will be paid or unpaid
3. In the absence of such a policy, talk with your line manager to see if they will grant paid compassionate leave

You can get a sick note for mental health issues like depression, work related stress, and anxiety. The NHS introduced the Five Year Forward View for Mental Health in 2016 to reduce the long term impact for people experiencing mental health problems. There are resources available to support people with mental health and reintegration in the workplace.

If your child has been off sick from school for 7 days or less, they do not require a sick note from a doctor. Instead, a note from you (as the parent or guardian) should be sufficient confirmation that your child’s absence was due to sickness.

Box 2 shows when your sick note runs out. This is the period of time that your sick note is applicable for. Your sick note is no longer valid on any date after the end date. The start date, Box 3, is often the same as Box 1, the date of assessment, but can also be before the assessment date if the doctor has written a backdated sick note.

Your doctor will say on your sick note a date for you to go back to work. Sometimes, your GP may recommend that they need to see you again before you go back to work. If your condition is not serious, you may discuss with your employer about returning to work before your sick note end date.

In many cases, you are able to return to work before your sick note ends. You do not need to be fully fit to return to work. With your employer’s consent, you can go back to work before your sick note ends.

This may happen if you have recovered from injury or illness faster than anticipated or if your employer makes adjustments to support your early return to work.

Sometimes, you cannot return to work early because:

• your doctor advised that you stay off work for the full duration of the sick note
• your employer cannot make the required workplace adjustments
• your employer does not consent to you returning to work earlier than the expiry date on your sick note

You do not need to be signed ‘fit’ by your doctor to return to work. However, in some cases you may not be able to return to work until:

• you show your employer medical evidence that you are fit for work. If your employer stipulates this then they should help you arrange this privately with a GP.
• you meet special requirements. Your employer will tell you if you need to meet any requirements before returning to work.

This is common if you drive a large goods vehicle (like a lorry) or a passenger carrying vehicle (like a bus). The Driver and Vehicle Licensing Agency (DVLA) has rules about driving with a health condition or disability.

Occupational Sick Pay (OSP) is up to the discretion of your employer. You can find out whether or not you will receive full sick pay in the terms of your contract. If your employer does provide OSP, they may require you to give them a sick note if you have been sick for more than 7 days in a row (including non-working days).

Statutory Sick Pay (SSP) is a UK program that provides financial support if you are not fit for work due to illness or injury. SSP applies if you have been sick for at least 4 consecutive days (including non-working days) and lasts for a maximum of 28 weeks.

The level of Statutory Sick Pay (SSP) for 2018/19 is £92.05 per week (rising to £94.25 on 6 April 2019), equivalent to £18.41 per working day. SSP will be paid the same way that you normally receive pay (like weekly or monthly). Tax and National Insurance will be deducted from your SSP. If you have multiple jobs you can get SSP from each employer.

ESA is a UK welfare payment made to people who have difficulty finding work due to illness or disability. ESA also provides personalised help so that you can work if you want to. ESA is available to people who are employed, self-employed or unemployed.

There are 3 types of ESA:

• ‘new style’ ESA
• contributory ESA
• income-related ESA

You can claim ESA if illness or disability affects your ability to work and you are:

• under the State Pension age
• not receiving Statutory Sick Pay
• not receiving Jobseeker’s Allowance
• not receiving Statutory Maternity Pay and have not gone back to work

You are entitled to ESA when employed if you:

• do ‘permitted work’ – you must earn £125.50 or less per week and work less than 16 hours per week
• do ‘supported permitted work’ – you must earn £125.50 or less per week and either be part of a treatment program or be supervised by someone from a voluntary organisation or local council who arranges work for disabled people

You will usually receive the assessment rate for the first 13 weeks following your claim:

• up to £57.90 per week (aged under 25)
• up to £73.10 per week (aged 25 or over)

If you are then entitled to ESA, how much you get will depend on your circumstances (like income) and your type of ESA. ESA will be paid directly into your bank, building society or credit union account.

The fastest way to apply for ESA:

1. Get a sick note from a doctor – this will need to be your NHS GP – private GP issued fit notes cannot be used to support ESA applications.
2. Collate the required information*
3. Call the relevant contact centre the number to call depends on the type of ESA you are applying for)
4. Send your sick note online or by post
5. Complete a Work Capability Assessment (this assessment is different for Northern Ireland)

*To claim ESA, you will need your:

• National Insurance number
• sick note
• GP address and phone number
• home and mobile phone numbers
• mortgage or landlord details
• council tax bill
• employer address, phone number and dates of employment
• bank account details
• details on other money you are getting (like benefits or sick pay)

Jobseeker’s Allowance (JSA) is a UK welfare payment made to unemployed people who are actively looking for work. If you are sick for a short period of time because of illness or injury, you can still claim JSA if you have either:

• 2 periods of sickness 14 days or less in any job seeking period
• a period of sickness up to 13 weeks long (known as Extended Period of Sickness)

Some employers may ask for a self certification form to prove that absence from work was due to illness or injury. This can be asked if you have been off sick from work for up to 7 days. If you have been sick for more than 7 days then your employer may ask for medical evidence (like a sick note).

You can self certify yourself sick off work for 7 days or less. Self certification is not required by all employers. Check your company’s absence policy to see whether self certification is applicable for you. If you are unsure what to do, you can call the Fit for Work advice line for free on 0800 032 6235.

Getting full pay for time off sick is up to the discretion of your employer. Your contract or company policy will detail whether or not you will receive paid sick leave. If you are not entitled to Occupational Sick Pay, you should still receive Statutory Sick Pay if you are eligible.

Employers will usually provide their own self sign sick note form. If not, you can use the HM Revenue and Customs template called form SC2. Simply enter your details, print the form and give to your employer.

When you complete a self certification form, make sure to provide as much detail as possible about:

• why you were absent (illness or injury)
• the cause of your sickness
• dates when your sickness started and ended

Mental health support services in the UK:

• Anxiety UK – provides support if you have been diagnosed with anxiety or anxiety-based depression
• Bipolar UK – provides support to people with bipolar, as well as their families and carers
• CALM (The Campaign Against Living Miserably) – dedicated to preventing male suicide
• Mental Health Foundation – dedicated to finding and addressing the sources of mental health problems
• Mind – provides advice and support if you have a mental health problem
• No Panic – supports people who suffer from panic attacks, phobias and Obsessive Compulsive Disorders (OCD)
• OCD UK – provides advice and support services to those affected by OCD
• PAPYRUS – provides confidential suicide advice to young people
• Rethink Mental Illness – dedicated to improving the quality of life for people affected by mental illness
• Samaritans – provides confidential support for people experiencing distress or despair
• SANE – provides support and guidance to anyone affected by mental illness, including families, friends and carers

Can your employer override a doctor’s note? Can you be sacked if you have a sick note? These are just two of a number of important questions relating to employment rights and fair treatment. The UK Government has an excellent guide on when and how to make a claim to an employment tribunal.

Medicspot doctors can issue sick notes after your consultation only if they have evidence that this is appropriate, as per government guidance:

• A sick note can be issued by the doctor you see for the condition you are presenting with on the day.
• Your doctor may ask for evidence of an illness, for example a hospital letter.
• Any sick note issued is at the discretion of your doctor and is not guaranteed to be issued.
• If you need an extension of a sick note you will need to book in with your regular GP.
• In order for us to maintain the highest standards, we have a strict policy, with some flexibility if we are sharing the notes with your NHS GP.

• Sick notes cannot be issued where:

1. A patient is leaving their job and they don’t like the environment
2. A patient has a problems with colleagues at work
3. A patient is caring for someone else who is unwell
4. The employer has requested the patient not work

• Your doctor may feel a fit note is more appropriate than a sick note. This is a note which states you are fit for work with certain adaptations to how much you work, where you work or what work you do.
• Your sick note will be sent to you by e-mail within 24 hours of your consultation. It will be signed by a doctor.

More information can be found here

Face covering usage became a legal requirement in the UK from July 2020, to protect both the wearer and the people around them. However there are some people who are unable to wear face coverings for medical reasons. You may be exempt from wearing a mask if you have a physical or mental illness or in the following circumstances:

• If putting on, wearing or removing a face covering would cause you severe distress.
• If you are travelling with, or providing assistance to, someone who relies on lip reading to communicate.
• If you are travelling to avoid injury or escape the risk of harm, and you do not have a face covering you.
• If you need to remove it during your journey to avoid harm or injury or the risk of harm or injury to yourself or others.
• If you need to eat, drink, or take medication you can remove your face covering.
• If you are asked to remove your face covering by a police officer or other official, for example to check your railcard.
• A child under the age of 11.

However, at Medicspot, we are unable to issue certificates for exemption of wearing a face mask, as we do not have access to your medical records. You are able to produce your own exemption card (see below). Exemption card example 1

Exemption card example 2

More information can be found here

Dr Zubair Ahmed is a GP and the Co-founder and CEO of Medicspot. He has been a doctor for 12 years after obtaining his medical degree from the University of Aberdeen, Scotland. He worked across a wide array of specialities including cardiology, accident and emergency, and geriatrics before focusing his energies on becoming a General Practitioner.

Jenny is a Senior Associate at BDB Pitmans LLP. She specialises in and advises on all aspects of employment law. She provides regular and daily advice on contentious and non-contentious employment issues arising before, during and after employment.

This article is for general information only and should not be used for the diagnosis or treatment of medical conditions. Medic Spot Limited has used all reasonable care in compiling the information but makes no warranty as to its accuracy. Consult a doctor or other health care professional for diagnosis and treatment of medical conditions. In the event of an emergency, please call 999 for immediate assistance.